Volunteering
Swim & Dive Team- Parent Job Descriptions (updated 2026)
Job signups will begin on May 29th at 7 pm. Instructions for signing up will be emailed in advance. Each family will be required to handle 3 or 4 jobs over the course of the season, depending on the number of families included on the final roster.
Please Note: Some of these positions are more critical than others. In the event that we lack volunteers in critical areas, such as timers, you may be requested to change tasks to fill a need.
Swim Meet Jobs
Timers: Timers should arrive at the meet by 5:30 for timer’s meeting to be held around 6:00
Home and away meets. Critical job, and the one that has the most required positions to fill. You will use a stopwatch to time the swimmers in their races and record the time (summer swim pools have no automatic timing systems). You will be working in pairs, two timers per lane, and you have one of the best views for the meet! If you have an older swimmer or if you are in a position where one parent can be freed up to time, please consider filling a timer slot.
Stroke & Turn Officials: Officials should arrive at the meet by 5:30
Home and away meets. Watch strokes, starts and turns to ensure swimmers are following stroke, start, and turn rules. The goal of officiating is to make sure swimmers are not getting an unfair advantage over other swimmers, while keeping in mind that this IS summer swim league. These positions are only available to people who have had Officials Training.
Interested in officiating? Please watch the following videos:SSA Swimming Stroke & Turn Videos.
Lane Parent: Please arrive at the meet by 5:30.
Home and away meets. League rules require we provide lane parents to our assigned lanes. Depending on the meet, we will have to provide 2 to 4 lane parents. As a lane parent you make sure the younger swimmers in your lane are stepping up on the blocks for the correct event/heat (you will be provided a heat sheet). Opportunity to interact with the kids.
Lead Computer Operator: Please be in the computer area by 5:45-Home Meets Only
Home meets only. Enter event results into the meet managersystem. Computer literacy is a must. The Team Coordinator and Assistant Computer Operator will assist you during the meets.
Assistant Computer Operator: Please be in the computer area by 5:45
Home meets only. Assist the lead computer operator with entering results into the meet manager system. Ideal candidate would be someone interested in moving into the lead computer operator position in the next year or two.
Event Board Operator: Home meets only. Please be set up on the start side of the pool by 6:00
Score Sheet Runner: Please arrive at the meet by 5:45 for timer’s meeting around 6:00
Home meets only. Collects timing sheets from timers and DQ slips from officials after each event and carries them to the scorers' table.
Ribbons: Please be in the computer area by 7:00 pm
Home meets only. This position takes the ribbon labels and places them on the back of the correct place ribbon. You create a pile of ribbons for the away team(s) and file Dunsinane ribbons in the swim team box. There are busy times and slow times for this job. This tends to be a “late” job as this worker needs to stay until all of the ribbons are labeled and filed.
Bake Sale Attendant: Please arrive at 5:15 to help with setup of the bake sale table.
Home meets only. Sell goodies from the bake sale table throughout the swim meet. You will work under the direction of the bake sale coordinator. This is an important fundraiser for our team and our swim club. This is another easy position for those with younger children.
Grill Crew: Please arrive at the grill area by 5:30.
Home meets only. Assist the ‘Grill Master’ in feeding the hungry masses. Duties may include grilling, taking orders, prepping plates, etc. (Members of the grill team are entitled to complimentary beverages from the grillbilly cooler and one entree item (near end of the meet)).
Concessions and Hospitality: Please arrive at the concessions area at 5:45
Home meets only. Assist in concessions and periodically deliver drinks around the pool to the coaches, lane parents, timers and other workers who are volunteering throughout the meet.
Print Out Heat Sheets: Home meets only. Print 20 heat sheets & 1 copy of the swimmer event sheets and bring organized heat sheet packets to the pool for coaches and volunteers by 5:00
Special Event Jobs
Team Photo Day - photographer's assistant (2)- You will need to be at the pool 9:00-11:45am
Volunteers are needed to assist the team photographer with processing orders during photo day.
Team Photo Day - food pickup/server- You will need to be at the pool 9:00-11:45am
Pickup/server: pickup team breakfast (Donuts) and bring it to the pool the morning of photo day. Help with setup of the food table, serve food/drinks throughout the course of the Photo Day Breakfast, and assist with cleanup afterwards.
Team Photo Day - food prep/server- You will need to be at the pool 9:00-11:45am
Prep/Server: Pick up the fruit the day before. Prepare fruit prior to photo morning and bring to the pool. Help with setup of the food table, serve food/drinks throughout the course of the Photo Day Breakfast, and assist with cleanup afterwards.
Popsicle Day Worker (2)- You will need to be at the pool from 9:30-11:45am
Open and hand out popsicles at the end of each practice on Popsicle day. PLEASE BRING SCISSORS WITH YOU!
End of Year Banquet Worker (4):
Assist with setup, food serving, and clean-up for the end of season team banquet at the pool.
End of Year Banquet Trophies and Awards (1):
Pick up trophies from supplier, inventory check against list, deliver to pool and set up on tables on day of the banquet.
Dive Meet Jobs
Announcer
Home meets only. The announcer keeps the meet flowing by calling each dive, calling the judges score, announcing awards and transitioning through each segment of the meet from beginning to end.
Judges & Referee
Three Judges (one being the Referee) at Home meets and two Judges at Away meets. For Home meets the most experienced Judge will be the Referee. They make all the calls like failed dives, point deductions and maximum scores. Judges score dives and determine the outcome of the meet. Judges must understand the Five Basic Elements of a Dive.
Table Workers
Four table workers at home meets and two table workers for away meets. Record and calculate scores from judges.
THANK YOU FOR HELPING TO MAKE THE SUMMER SWIM & DIVE SEASON POSSIBLE!!
GOOOOOOOO DOLPHINS!!!
